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Oracle Cloud ERP Financials Invoice Imaging has provided a user-friendly framework and it offers excellent features for improving the productivity of the Finance department. Centroid has recently implemented Cloud Invoice Imaging for AP for a client in less than a month.
We would like to share some of the lessons learned during the implementation.
In Cloud Financials R12, Oracle invoices images can be sent by suppliers and they will be processed as Invoice image and imported into Payables as Invoices. These invoices would be created with Incomplete status and reviewed by users with Accounts Payable specialist or Accounts Payable Supervisor Job roles. Upon review and validation, invoices can be processed. The invoice image sent by the supplier will be part of the invoice as an attachment.
This saves manual data entry and paper storage of manual invoices. With few keystrokes, AP invoice processing can be automated.
The reconciling of Invoice processing sent by suppliers with the system can be performed by Image Auditability report.
Enable and Updatable at User and Product level:
Navigate to Manage Administrator Profile Values to add value for the new profile option :
Select Site Level and put Value as “Y”, click Save and Close :
Example: [email protected]
Only after Oracle confirms that Inbox is setup and running the SR needs to be closed.
Examples: In our business requirements, Some PO’s were externally interfaced from the 3rdparty system and some were manually created. So, 2 formats were created.
Oracle Cloud provides a seeded functionality to business users to reconcile the images processed and status tracking.
The Report output is displayed below :
Still have questions? Contact Centroid to learn more about Oracle Cloud Financial Invoice Imaging and how Centroid can help.
Centroid is a cloud services and technology company that provides Oracle enterprise workload consulting and managed services across Oracle, Azure, Amazon, Google, and private cloud. From applications to technology to infrastructure, Centroid’s depth of Oracle expertise and breadth of cloud capabilities helps clients modernize, transform, and grow their business to the next level.